The digital work order, simply filled in.
Your technician fills in the work order digitally on site — site report, completion certificate or inspection dossier, in your own template. No paper, no retyping, no backlog of reports.
Documents Quotedrop generates
- Delivery reportsHVAC & climate control
- Maintenance reportsHVAC & climate control
- Inspection dossiersElectrical engineering
- As-built diagramsElectrical engineering
- Work ordersPlumbing
- Site reportsPlumbing
- F-gas logbooksRefrigeration
- Leak test reportsRefrigeration
- Heating certificatesHeating installations
- Commissioning reportsHeating installations
- Installation reportsFire protection
- Inspection certificatesFire protection
From paper work order to digital, in one step.
Every piece of job data retyped three times — on the work order, in the report, on the invoice — is wasted time. Quotedrop captures it once, digitally.
From site note to work order. In three steps.
Quotedrop takes over the repetitive. Your team keeps control.
Speak or photograph.
Capture what you did — by voice, photo or quick note on site. No forms, no Word documents, no spreadsheets "still to be filled in".
AI writes the report.
Quotedrop generates a professional document in your template in seconds. Same quality as always — without anyone spending hours on it.
On to the next job.
No backlog of reports. No forgotten receipts. No technicians doing admin after their shift. Just: done.
See it happen yourself.
Try the interactive demo: fill in a work order like your technician would, signature included — and get it in your inbox right away.
Try the demo →One tool for every technical sector
Quotedrop generates the right documents for your trade — with the right terminology, standards and templates.
HVAC & climate control
- Delivery reports
- Maintenance reports
- Inspection certificates
- Refrigerant logbooks
Electrical engineering
- Inspection dossiers
- As-built diagrams
- Installation reports
- Completion certificates
Plumbing
- Work orders
- Site reports
- Commissioning certificates
- Material lists
Refrigeration
- F-gas logbooks
- Leak test reports
- Maintenance reports
- Refrigerant data sheets
Heating installations
- Heating certificates
- Commissioning reports
- Boiler dossiers
- Maintenance reports
Fire protection
- Installation reports
- Inspection certificates
- Maintenance logbooks
- Compliance reports
Frequently asked questions
- What is Quotedrop?
- Quotedrop is a digital work order tool for installation companies. Technicians fill in work orders, site reports and completion certificates digitally on site, in your company template — no paper, no retyping.
- Which companies is Quotedrop suited for?
- Quotedrop is built for installation companies with 5 to 100 employees in Belgium and the Netherlands, active in HVAC, electrical engineering, plumbing and climate control.
- How much time does Quotedrop save?
- Time savings vary by company and sector, but technicians notice the difference from the very first week — fewer reports to type, fewer follow-ups, fewer calls.
- Does Quotedrop work with existing templates?
- Yes. Quotedrop adapts to your company template and brand identity. All documents are generated with your logo and formatting.
- Is Quotedrop available in Belgium?
- Yes, Belgium is the primary market. Quotedrop has been developed specifically for Belgian SMEs in the installation sector.
- Can Quotedrop track which materials were used on a job site?
- Yes. Technicians can add material lists and receipts to their work report directly in the app. Everything is automatically included in the documentation — no more searching after the fact for what was used where.
- Can I create digital work orders with Quotedrop?
- Yes. Quotedrop replaces paper work orders with digital ones that your technician fills in directly on site. The system turns it into a finished work order in your company template, ready to send to the client.
- Does Quotedrop generate site reports and delivery certificates?
- Yes. Site reports, delivery reports and completion certificates are the core of Quotedrop. Your technician records what was done on site — Quotedrop turns it into a fully formatted document with all technical details, material lists and signatures.
- Does Quotedrop work for HVAC, electrical and plumbing?
- Yes. Quotedrop is built for all technical installation sectors: HVAC and climate control, electrical engineering, plumbing, refrigeration, heating installations and fire protection. Templates adapt per sector.
- Can Quotedrop generate as-built files and inspection reports?
- Yes. Based on the technical data your technician captures, Quotedrop generates as-built documentation, inspection reports and technical files compliant with industry standards. Ideal for HVAC inspections, electrical inspection dossiers and F-gas logbooks.
- How is Quotedrop different from a regular work order app?
- Quotedrop works entirely in your own house style and template — your client sees your brand, not Quotedrop. Work order, site report and certificate also automatically feed each other and your invoicing, so the same data is never typed three times.
- Can I use Quotedrop white-label, with my own logo?
- Yes. Every document your technician generates — work order, site report, certificate — carries your own logo, colours and template by default. Your client sees your company name on every document, never "Quotedrop".
One price per technician. No surprises.
Pay per active service technician. As your team grows, the discount grows with it.
−10% discount from 10 technicians — e.g. 10 technicians = €1,791/month.
- Unlimited work orders, site reports & completion certificates
- Digital signature on site
- Automatically in your own house style (white-label)
- Planning with one-tap navigation (Maps/Waze)
- 1 admin dashboard included — overview per technician
For a whole company: a fully custom-built application for your service department.
- Your own integrations (invoicing, planning, ERP)
- Unlimited technicians and dashboards
- Dedicated onboarding & support
Prices excl. VAT. Cancel monthly.